Excess Hours Information and Appeals including those for Engineering Certificate classes

If you exceed some magic number over the required 128 hours for a CE degree, you will have to pay out-of-state tuition. If you feel that this is unjustified in your case, here is how to appeal:

The person you need to first contact is listed below. 

If you do not get the answer you want to hear from her, there is one final appeal that can be made through the Student Fiscal Appeals Panel.  For more details on that process see:  http://finance.tamu.edu/sbs/tuition/appeal.asp.  Be sure to carefully read everything if you decide to go this route.

General Information:

Advising Community:

Friday, our office sent notice to students approaching their excess credit hour limit, those students who are now considered in excess of their credit hour limit, and those students continuing to be in excess of their credit hour limit according to records on file with the State of Texas.  Below are the emails sent to these students.  If you receive any questions regarding this policy, please feel free to advise the students to contact our office.  Student academic record information will not be disclosed over the phone.

 397 students approaching their limit were sent the following notification:

 The purpose of this message is to remind you the State of Texas will not provide funds to state institutions of higher education for excess semester credit hours earned by an undergraduate student.  Excess credit hours are those which accrue after the student attempts more than 30 hours over the minimum number of hours required for completion of the degree plan in which the student is enrolled.  Your records indicate you are approaching this limit. 

 If you are currently a fall 2014 degree candidate, you may disregard this message once your degree is awarded this December.  Those who do not complete degree requirements and need to register in additional courses may be affected by this approaching limit.

 If you exceed this limit, Texas A&M University will require you to pay tuition at the non-funded rate until you complete your undergraduate degree.  Based on the current resident and non-funded tuition rates, an undergraduate student would pay an average of $354 PER CREDIT HOUR more for exceeding the excess credit hour limit.  Exemptions to non-resident tuition that would normally apply as a result of having received a competitive scholarship would not qualify the student for resident tuition once the excess credit hour limit has been exceeded.

 You may contact Matthew Johnson (matthewdjohnson@tamu.edu) or Kayla Kirby (ExcessCreditHours@tamu.edu) in the Office of the Registrar to confirm the number of credit hours you have attempted thus far, or you may reply to this email. Please be advised your academic record will not be discussed over the telephone or through any email address other than your TAMU email.  In addition, appointments must be made in advance to provide time to gather information regarding your academic history.

 Excess credit hours for undergraduate students are defined in section 54.014 of the Texas Education Code.

 Thank you,

 

Office of the Registrar
Suite 1501
750 Agronomy Road
registrar.tamu.edu

excesscredithours@tamu.edu

 91 students exceeding their limit were sent the following notification:

 Your records indicate you have attempted more than 30 hours in excess of the minimum number of hours required to complete your current degree program.  As a result, the State of Texas will no longer provide funds to public institutions of higher education for any additional hours in which you enroll.  As permitted by state law, Texas A&M University will recover the lost funds by requiring you to pay tuition at the non-funded rate beginning with the fall 2014 semester and in all subsequent semesters until you receive your undergraduate degree.

 Your tuition statement will be updated after the 20th class day to allow you to make arrangements for the increase in tuition charges that will soon be applied to your billing statement.

As a result of this change in your tuition status, you may want to contact Scholarships & Financial Aid to discuss options available to you that might assist you with the increased costs.  To meet with a financial aid advisor, please call (979) 845-3236 to schedule an appointment.

 Please note, degree program changes made after the census date of a given semester will not affect the tuition rates of a student for that semester or previous semesters, even if the program changes allow the student to no longer exceed their credit hour limit.

 Excess credit hours for undergraduate students are defined in section  54.014 of the Texas Education Code.  Please feel free to contact Matthew Johnson (matthewdjohnson@tamu.edu) or Kayla Kirby at ExcessCreditHours@tamu.edu or respond to this email if you have questions, would like additional information or to schedule an appointment to go over your academic history.  Please be advised your academic record will not be discussed over the telephone or through any email address other than your TAMU email.  In addition, appointments must be made in advance to provide time to gather information regarding your academic history.

 Thank you.

 Office of the Registrar
Suite 1501
750 Agronomy Road
registrar.tamu.edu

excesscredithours@tamu.edu


Dr. James,

Would you give us the details of the excess credit hour limit?

 

Christine and Jacque:

 

As requested, below is my understanding of the state law and university policy that results in our charging out of state tuition to students who take more than 30 surplus hours before completing their BS degree.  I'm taking the liberty of copying all undergraduate advisors, because this might be of interest to them.

 

State law says the state will not pay for any such hours taken by a student who registers again after completing 30 or more surplus hours.  The University, in turn, has determined to charge those students out of state tuition, which represents the full cost of their education.

 

This used to be 45 hrs, but it was recently changed to 30 hrs.  Students who started prior to Fall 2006 are grandfathered; for them the number is 45 hrs, not 30 hrs.

 

Here is an example the way I understand it, based on my conversations with the expert in Degree Audit (Kimberly Berry):  If the degree requires 130 hrs, then whenever the student registers for another semester after completing 160 or more hours, he is charged out of state tuition.  So he could finish a degree with, say 175 hours or more, so long as he started the last semester below 160 hours, without paying extra tuition. 

 

Dual credit courses (taken from community colleges while in high school) have counted against this excess until last summer, when the rule was changed.  Dual Credit hours no longer count against this excess.  This will help many of our students, because many come in with 30 or more dual credit hours, and many of these credits are surplus.

 

The number of hours required for the degree does include any additional hours required for minors, but it does not include any additional hours required for certificates.  So it might discourage pursuit of certificates but does not discourage pursuit of minors.

 

Regards,

Ray


Advising Community:

 This morning, our office sent a notice to students approaching their excess credit hour limit and to those students who are now considered in excess of their credit hour limit according to records on file with the state.  Below are the emails sent to these students.  If you receive any questions regarding this policy, please feel free to advise the students to contact our office.  Student academic record information will not be disclosed over the phone.

 1, 353 students approaching their limit were sent the following notification:

The purpose of this message is to remind you the State of Texas will not provide funds to state institutions of higher education for excess semester credit hours earned by an undergraduate student.  Excess credit hours are those which accrue after the student attempts more than 30 hours (45 hours if the student first enrolled prior to fall 2006) over the minimum number of hours required for completion of the degree plan in which the student is enrolled.  Your records indicate you are approaching this limit. 

If you are currently a fall 2010 degree candidate, you may disregard this message once your degree is awarded in December.  Those who do not complete degree requirements and need to register in additional courses may be affected by this approaching limit.

If you exceed this limit, Texas A&M University will require you to pay tuition at the non-resident rate until you complete your undergraduate degree.  Based on the current resident and non-resident tuition rates, a full time undergraduate student exceeding the excess credit hour limit would pay $4,125 PER SEMESTER MORE in tuition than he/she currently pays.  Exemptions to non-resident tuition that would normally apply as a result of having received a competitive scholarship would not qualify the student for resident tuition once the excess credit hour limit has been exceeded.

Please visit with your academic advisor to confirm the number of credit hours you have attempted thus far.  You may also contact Kimberly Berry or Krystal Franklin (ExcessCreditHours@oar.tamu.edu) in the Office of the Registrar, or you may reply to this email. Please be advised your academic record will not be discussed over the telephone or through any email address other than your TAMU email.  In addition, appointments must be made in advance to provide time to gather information regarding your academic history.

Excess credit hours for undergraduate students are defined in section 54.014 of the Texas Education Code.

313 students exceeding their limit were sent the following notification:

Your records indicate you have attempted more than 30 hours (45 hours if you enrolled in a Texas institution of higher education prior to fall 2006) in excess of the minimum number of hours required to complete your current degree program.  As a result, the State of Texas will no longer provide funds to public institutions of higher education for any additional hours in which you enroll.  As permitted by state law, Texas A&M University will recover the lost funds by requiring you to pay tuition at the non-resident rate next semester and in all subsequent semesters until you receive your undergraduate degree.

If you are a December 2010 degree candidate, your tuition status will be re-evaluated upon verification of your awarded undergraduate degree.

As a result of this change in your tuition status, you may want to contact the Department of Student Financial Aid to discuss options available to you that might assist you with the increased costs.  To meet with a financial aid advisor, please call (979) 845-3236 to schedule an appointment.

Excess credit hours for undergraduate students are defined in section 54.014 of the Texas Education Code.  Please feel free to contact Kimberly Berry or Krystal Franklin at ExcessCreditHours@oar.tamu.edu  if you have questions or would like additional information.  Please be advised your academic record will not be discussed over the telephone or through any email address other than your TAMU email.  In addition, appointments must be made in advance to provide time to gather information regarding your academic history.

 If you have any further questions or concerns, please feel free to contact Kimberly Berry (kberry@oar.tamu.edu) or Krystal Franklin (kfranklin@oar.tamu.edu) in the State Policies section of the Registrarís Office.

 Thank you. 

Kimberly Berry

Assistant Registrar
Athletic Certification

Excess Credit Hour, Tuition Rebate, and Be-On-Time Loan
Office of Admissions and Records
Texas A&M University
kberry@oar.tamu.edu

TAMU Mailstop 100 | College Station, TX 77843

Tel. 979.845.1089| Fax. 979.845.0727
http://registrar.tamu.edu